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JOB ADVERT

  • July 7, 2023
  • Posted by: Loreen Seera
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JOB TITLE                   :           FELLOWS’ LIAISION OFFICER

CLASSIFICATION       :           Contract- full time

REPORTS TO             :           Director

SALARY                     :           Commensurate with training and experience

AVAILABLE POSITIONS:          ONE (1)

Duration                      :           1 year renewable   

Main Purpose of the Job: To take charge of the Fellows welfare while on & offsite.

 Key Outputs

  • Fellows’ engagement on & offsite Work plan
  • Fellows’ support strategy per cohort
  • Information Packages to the fellows
  • Database of Past, Present and Admitted Fellows
  • Report

Key Duties and Responsibilities

  1. To offer holistic support to fellows by following up their admissions, visa applications and preparing for their arrival.
  2. Follow up the study plan progress with planned deliverables and support fellows on bottlenecks- technical and procedural- that may be causing them delays.
  3. She/he will support the collation of applications for initial eligibility screening.
  4. Provide advisory services to fellows during preparation of their applications, including responding to queries, technical or procedural.
  5. Develop a database of admitted fellows.
  6. Support induction of fellows as well as their settling in.
  7. Provide continuous technical support to fellows including technical advice during their study period both onsite and offsite.
  8. Conduct fellows follow-up to ensure that they are up- to- date with the milestones and deliverables they have set especially during the period of the Social Initiative.
  9. Prepare reports and to provide feedback to management on each fellow.
  10. Trouble –shoot welfare issues that are stalling fellows’ projects including technical implementation issues, and other encumbrances and propose solutions to overcome them.
  11. Support researchers in developing knowledge products for dissemination of findings
  12. Maintain a tracking of project performance of all fellows

 

Minimum Academic Qualifications

  • A Master’s degree in Peace and Conflict Studies or a Masters of International Relations and Diplomatic Studies
  • Additional certificate in a foreign language is desirable (Kiswahili, French or Germany)
  • A Bachelors in International Studies or International Relations or a related field.

 

 Any of the following

Additional Training

  • Any other additional training is an added advantage.

 

Key Skills

  • Interpersonal relations skills
  • Communication skills
  • Computer skills
  • Website Management
  • Project Co-ordination at University research level.

Other Qualities/Attributes

  • Integrity
  • Honest
  • Self-respect
  • Commitment

 

JOB TITLE                   :           ADMINISTRATIVE ASSISTANT

CLASSIFICATION       :           Contract- full time

REPORTS TO             :           Director

SALARY                     :           Commensurate with training and experience

AVAILABLE POSITIONS:          ONE (1)

Duration                      :           1 year renewable   

Main Purpose of the Job: To take charge of the day today front desk office operations.

 

Key Outputs

  • Registers of Center guests
  • Registers of all incoming and outgoing
  • Reports on center activities
  • Center up to date Calendar/Diary for activities of Staff

 

Key Duties and Responsibilities

  1. Supporting the ADMINISTRATOR in key activities in key activities related to requisitions, procurements, coordinating, accountability, coordinating documentation and filing of documents and maintaining the inventory
  2. Coordinating the organization of key program events including Field study activities
  3. Managing the front office desk including reception
  4. counselling fellows on administrative issues and referring / linking them to other officers who can support them on technical matters
  5. Handling documents – Receiving, storing, retrieving, dispatching, organizing documents and other correspondences of the unit
  6. Provide Secretarial services to meetings of the Center Staff
  7. Managing petty cash transactions
  8. Assist in the preparation of regularly scheduled reports
  9. Providing Support to the accounting and procurement functions
  10. Assist in logistics preparations for workshops and field study trips
  11. Any other responsibilities as assigned by the supervisor.

Minimum Academic Qualifications

  • Bachelor of Science in Guidance and Counselling
  • Bachelor of Arts in Arts (Records management)

Any of the following

  • Research and Field work experience
  • Experience in managing projects

 

Additional Training

  • Any other additional training is an added advantage.

 

 Key Skills

  • Customer care
  • Administrative skills
  • Interpersonal skills
  • Communication skills
  • Computer skills

Other Qualities/Attributes

  • Integrity
  • Honest
  • Self-respect
  • Commitment
  • Professionalism

 

 

JOB TITLE                   :           ASST. COMMUNICATIONS AND ENGAGEMENT OFFICER

CLASSIFICATION       :           Contract- 50% basis

REPORTS TO             :           COMMUNICATIONS AND ENGAGEMENT OFFICER

SALARY                     :           Commensurate with training and experience

AVAILABLE POSITIONS:          ONE (1)

Duration                      :           1 year renewable   

Main Purpose of the Job: To Assist the Communications and Engagement Officer in the day today Centers Communication, branding, outreach and marketing.

 

Key Outputs

  • Communication Strategy
  • Branding and Image Management Strategy
  • Dynamic Website Commendable Statistics of
  • Very Active Social Media engagement
  • Communication and Engagement Reports
  • Marketing Plan and Outreach Strategy

 

Key Duties and Responsibilities

  1. Take lead in the Development of Social Media Content
  2. Engage actively on social media
  3. Assist the Engagement and Communications officer
  4. Prepare Center reports and all presentations

 

Minimum Academic Qualifications

Bachelor’s Degree or Diploma in any ICT related field, with expertise in the development and packaging of Social Media Content. Ability to create communication cards and use of infographics will be an added advantage.

Additional Training

  • Any other additional training is an added advantage.

Key Skills

  • Interpersonal relations skills
  • Communication skills
  • Computer skills
  • Dynamic with social media

Other Qualities/Attributes

  • Integrity
  • Honest
  • Self-respect
  • Commitment
  • Professionalism

 

JOB TITLE                   :           AUXILLIARY STAFF

CLASSIFICATION       :           Office Attendant 

REPORTS TO             :           Director

SALARY                     :           Commensurate with training and experience

AVAILABLE POSITIONS:          ONE (1)

Duration                      :           1 year renewable   

Main Purpose of the Job: Ensuring the Security and compound cleanliness of the Peace center and Mugenyi Flats.

 

Key Outputs

  • Secure Premises
  • Daily Security reports
  • Security Strategy
  • Drive to different places to deliver documents.

 

Key Duties and Responsibilities

  • Ensuring the security at the Center and Mugenyi Flats

Description

Supervise the external company that provides security.

 

Key Skills of Security Personnel to be posted.

  • Customer care
  • Interpersonal skills
  • Communication skills

Minimum Academic Qualifications in any of the following

  • Certificate in Driving and a valid Driving licence
  • Certificate in Security and a valid licence

Ability to communicate in English and Kiswahili is an added advantage

Motorbike or Vehicle Driving Skills will be an added advantage.

Other Qualities/Attributes

  • Integrity
  • Honest
  • Self-respect
  • Commitment
  • Professionalism

 

How to Apply:

All candidates should apply with the following documents in a single submission

  • Motivation letter

 

Deadline: 19th July 2023